UbiniOS for Fuel Stations
Know every litre and every naira at every station
Tanks, pumps, dips, tanker deliveries, attendant shifts and prepaid vouchers in one system that does the arithmetic, and tells you the moment something does not add up. No standing on the forecourt required.
Download the solution booklet (PDF)
Sound familiar?
- Litres that leave the tank without being paid for
- Attendant shortages that are noticed late, or never
- Tanker deliveries that come in short
- Pump prices changed without authority
- Dip readings skipped or written up after the fact
- Paper meter sheets that are hard to check and easy to alter
- Prepaid fuel for fleet customers tracked in notebooks
- Losses that only show up at month end
A modern fuel business needs more than a meter sheet and a calculator. It needs every litre and every naira tracked from the tanker to the bank, in one system.
How it connects
- 01Pump price
- 02Tanker delivery
- 03Tank dips
- 04Attendant shift
- 05Shift approval
- 06Daily reconciliation
- 07Alerts & morning brief
- 08Books & supplier bills
A delivery feeds the next morning’s reconciliation and creates the supplier bill. A shift locks the price, works out each attendant’s position, and posts to the books once a second person approves it.
What you get
Everything listed here is live in the product today.
Station setup
Describe each station once, so every reading and report adds up.
- Fuel products: PMS, AGO, DPK and others
- Tanks with product, capacity and reorder level
- Pumps linked to tanks, nozzles linked to pumps
- Many stations under one account, staff restricted to their own
Central pump-price control
Head office sets the price. Stations cannot change it.
- Price per litre with a start date and time, scheduled in advance
- Company-wide price with per-station overrides
- Price history that cannot be edited or deleted
- Each shift locks the price for its business day
Tank dips & stock levels
See how much product is in every tank, at a glance.
- Opening, closing and spot dips, with optional water reading
- Readings above tank capacity rejected
- Readings cannot be edited after saving
- Fill-level card and low-stock alert for every tank
Tanker deliveries
Prove what the truck actually discharged.
- Waybill quantity against dips before and after discharge
- Supplier, driver, truck number and cost per litre
- Shortage calculated; disputes raised and resolved with a note
- Supplier and driver scorecard
Attendant shift sheets
The paper meter sheet, replaced by one the system checks as you go.
- An attendant on every nozzle, picked from the staff list
- Opening meters pre-filled from the last closed shift
- Readings below the last closing rejected unless marked as a reset
- Cash, POS, transfer and voucher takings declared per attendant
- Litres sold, naira expected and shortage worked out per attendant
Shift approval & corrections
A second person checks the money before it reaches the books.
- Open, closed, approved, then locked
- Optionally, the person who closed a shift cannot approve it
- Reopening needs a written reason, and the count is shown
Daily wet-stock reconciliation
Catch product that leaves the tank without being sold.
- Runs every morning at 06:30 for every tank
- Opening dip + deliveries − metered sales = expected closing
- OK, Warning or Critical against limits you set
- Missing dips flagged as No Data, never ignored
Fuel vouchers for fleets
Sell prepaid fuel to transport companies and organisations.
- Vouchers for a naira amount or for litres at a locked price
- Issue up to 100 at once, linked to a customer
- Part payments, receipts and automatic expiry
- Redeem on the forecourt shift or at the till
- Cancelling a paid voucher refunds and reverses it
Automatic bookkeeping
Approved shifts and deliveries land in the accounts without re-keying.
- A journal for every approved shift, takings posted by tender
- Each attendant’s shortage posted to an over/short account
- Voucher payments and refunds posted to voucher liability
- A draft supplier bill from every delivery, with shortage notes
Team, payroll & the forecourt shop
The rest of UbiniOS runs the people and the shop around the pumps.
- Attendants linked to employee records, rotas and clock-in
- Monthly or weekly payroll with PAYE and pension
- Lubricants and shop items in stock, sold through the till
Controls built in
The controls that protect your money
Short drops raise the alarm
A delivery short beyond your tolerance raises a Warning, a large one a Critical alert. Deliveries keyed in more than 24 hours late are flagged too.
Attendant shortages are graded
A shortage of 5% or more of expected takings, or ₦20,000 or more, is raised as Critical. Smaller shortages are raised as Warnings.
Prices cannot move mid-shift
A price change in the middle of the day cannot be used to change what attendants owe. The shift keeps the price it opened with.
Answers, not phone calls
- How full is each tank right now?
- Which tank lost product, on which day, and how much?
- Which attendants are short repeatedly, and by how much?
- Which supplier or driver delivers short?
- Which shifts are still waiting for approval?
- What prepaid fuel is still owed to customers?
The morning brief email arrives by 07:15, so you start the day knowing where the problems are.
The change
| From | To |
|---|---|
| Paper meter sheets | Checked digital shift sheets |
| Month-end surprises | Daily reconciliation |
| Trusting the waybill | Before-and-after dips |
| Prices set at the pump | Head-office price control |
| Re-keying takings | Automatic journals |
| Calling every station | One morning brief |
Who it is for
- Independent station owners
- Owners of two to ten stations
- Chains run by an absent owner
- Stations with a shop or lube bay
- Stations selling prepaid fuel to fleets
Coming next
We are building these now. They are not available today, and we will not sell them to you as if they were.
Not yet available
Photo evidence on readings
Attach a photo to dip and meter readings so figures can be checked remotely.
Not yet available
WhatsApp alerts & brief
Shortage, variance and short-drop alerts on the owner’s WhatsApp.
Not yet available
Fleet credit accounts
Credit customers with limits, statements and reminders.
Not yet available
Offline shift capture
Record readings during network outages and sync later.
Included in the one plan. ₦3,499 per employee per month. Every product is included, and industry features cost nothing extra.
See pricingCreate an account, switch on the products you need, and have your team set up today. Every product is included from day one, with a ₦0 implementation fee.